We’re Hiring!

Community and Education Program Manager 

Position Details

  • Full time: 40 hrs per week 
  • Pay: $25/hr. Pay commensurate with experience and years worked
  • Benefits:
    • Medical insurance (Kaiser Permanente Plan)
    • Dental (HDS)
    • Vision Insurance
    • Paid Time Off

Position Overview

The Community and Education Program Manager is a visionary leader who will communicate and facilitate ATA’s mission by coordinating and implementing regular volunteer community events, educational programs and outreach activities. This person will lead and expand the quality of Aloha Tree Alliance’s community and educational programs, foster innovative approaches to reforestation, and work to build and sustain transformational relationships with volunteers, community and prospective partners. 

Position Specific Responsibilities 

The Community and Education Program Manager plans, coordinates, implements and oversees community workday events on the Kuli‘ou‘ou Ridge Trail, and field and classroom-based environmental education programs and activities. Working closely with the ATA team, the Community and Education Program Manager is an excellent team player with strong organizational, planning, communications, and multi-tasking skills. The candidate is a critical and creative thinker, and passionate about conservation and connecting youth and diverse populations to nature to help ensure a greener future for Hawai‘i and its residents. The candidate possesses awareness, knowledge, and respect for Native Hawaiian cultural practices and values, and assists in crafting reports and communications pertaining to the ATA’s program and projects. 

Program Coordination – 70%

  • Community Events  – 40%
    • Coordinate, plan and lead regular volunteer events for Aloha Tree Alliance including weekly watering events, monthly community workdays, and any other volunteer appreciation events 
    • Work with the ED to ensure all materials and supplies needed are ready for events, including ordering plants, coordinating plant inspections bi monthly and arranging plant pickups on a monthly basis 
    • Communicate with and coordinate core volunteer group to keep them apprised of upcoming events
    • Direct volunteers and maintain relationships during and beyond the volunteer day
    • Manage volunteer database, including developing and keeping track of volunteer sign ups, sign in sheets and volunteer waivers
    • Be organized and diligent with record keeping and monthly reporting to various organizational and government partners about all activities on the trail. 
    • Be lead contact and answer any email inquiries about community events
  • Educational Events – 30% 
    • Plan, coordinate and schedule educational events with local schools on a monthly basis (field trips and classroom presentations), including scheduling ATA personnel and core volunteers to assist in events.
    • Lead and manage KUPU Americorps members during summer internship program (1 week long, 8-4pm M-F)
    • Design educational programs and activities for trail and classroom visits
    • Develop and maintain educational partnerships

Community Outreach 15% 

  • Assist Communications Outreach Coordinator with regular social media
    postings through sharing of photos and information about community
    events. Research and create opportunities for ATA community events
  • Engage with prospective partners to expand or improve upon ATA’s programs through volunteering, outreach events, or being a liaison for ATA
  • Maintain relationships with key stakeholders/partners and donors
  • Possess knowledge and sensitivity for Hawaiian cultural practices

Operations Assistance- 15%
Administrative

  • Order and purchase supplies for other ATA operations, including tools, plants, snacks and other materials needed for volunteer events.
  • Order office supplies and materials (paper, letterhead, envelopes, return address labels, stickers, stamps, etc)
  • Manage printing and ordering necessary materials for marketing and branding (banners, fliers, annual reports, fundraising, etc)
  • Log and assign expenses and receipts on Master Expense Sheet
  • Assist with grant tracking, expenditures, reporting (monthly, semiannual or annual) and invoicing as necessary
  • Draft invoices for various accounts (grants, education or otherwise) and log information accurately on accounting spreadsheets
  • Assist with payroll for ATA employees on a semi-monthly basis
  • Track annual renewals for compliance, insurance, post office box, Zoom, and other necessary services for ATA operations
  • Assist with meeting notes, organizational scheduling and calendaring

Donor Management

  • Manage ATA’s online donor contributions (Donorbox)
  • Track and log donations and assist with Mahalo and IRS tax exemption letters
  • Assist with donor relations and fundraising efforts

Tech & Other Support

  • Manage ATA’s online accounts, including G-Suite, website, email listservs, and other various ATA online subscriptions that require monthly or annual payments
  • Troubleshoot and support staff with any technical issues they may encounter on the job
  • Assist with and updating website as needed (WordPress platform)
  • Assist with all tech-related needs for ATA staff members, including tech support if software issues arise with volunteer sign ups, waivers, website, social media, gmail, etc.
  • Create monthly reports to Department of Forestry and Wildlife (DOFAW) and grantors, including planting activities, volunteer participation, invasive species removal, project impact
  • Create budgets and field reports for inclusion in grants
  • Create semi-annual and annual reports to grantors
  • Assist with ATA’s annual Community Report

Qualifications: 

  • Bachelor’s Degree from an accredited four (4) year college or university in communications, marketing, environment or other related field 
  • At least 1 years experience with communications + marketing, nonprofit work,  and/or environmental work 
  • Working knowledge of the principles of ecology and conservation
  • Knowledge of native Hawaiian plants a plus   
  • Excellent communication skills, both orally and in writing. 
  • Excellent organizational, public relations, and management skills.  
  • Proficient with  word-processing, spreadsheet, and presentation programs (e.g., Microsoft Office, Google Suite). 
  • Proficient with social media sites including Instagram, Facebook, Linkedin
  • Ability to work on Friday and Saturday mornings
  • Must possess a valid driver’s license and maintain throughout the duration of employment (and if use of personal vehicle on the job is required, must also have valid personal driver’s insurance equivalent to Hawai‘i’s No-Fault Driver’s Insurance) and maintain throughout the duration of employment.
  • Able to work outdoors on rough terrain and under adverse weather conditions.

To Apply

Submit a resume and cover letter to info@alohatreealliance.org with the subject line, “Community and Education Program Manager Application”

Aloha Tree Alliance is an equal opportunity employer and will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, handicap or veteran status.